Privacy Policy - CashRail

Cashrail Inc. provides a platform that enables governments to simplify interactions with their constituents. Our solutions have the potential to revolve around multiple platforms, such as taxes, utilities, professional licensing, and motor vehicles, and function as mobile, in-person, and web-based applications. In order to facilitate these interactions, Cashrail Inc. collects personal information from a combination of its government clients and from constituents themselves. Please read the following carefully to understand Cashrail Inc.’s views and practices regarding personal information and how Cashrail Inc. will treat it.

WHY WE HAVE A PRIVACY POLICY

Cashrail Inc.’s business is built upon the trust and integrity that our government clients, constituents, and stakeholders place in our company, and therefore the privacy and security of the data that Cashrail Inc. stores, processes, and transmits on behalf of our government clients and constituents is of paramount concern to the entire company, including our employees and investors. As part of this commitment, Cashrail Inc. has published a Privacy Policy that outlines:

How and why we collect personal information
What personal information is collected by Cashrail Inc.
How and when personal information is disclosed to third parties
What personal information is disclosed to third parties
The rights afforded to individuals around the storage, processing, disclosure, and transmission of their personal information.
The process by which constituents can request an accounting, and the removal, of their personal information as per applicable local, state, federal, and international laws

Cashrail Inc. is committed to complying with all applicable laws and regulations regarding the collection, storage, processing, transmission, dissemination, and protection of personally information.

SCOPE

This policy applies to all personal information stored, processed, and transmitted by Cashrail Inc. using Company-owned assets, systems, and applications.

INFORMATION COLLECTION

INFORMATION COLLECTION PURPOSE

Cashrail Inc. is contracted by our government clients to be a third-party service provider for their interactions. As part of these interactions, CASHRAIL Inc. must collect information from our government clients in order to facilitate the transaction, such as the amount of an outstanding property tax bill and the name under which the property is registered, and constituents in order to complete the transaction, such as a credit card number to pay the property tax bill. The collection and processing of constituents’ personal information is contractually and legally authorized by our government clients.

Cashrail Inc. stores evidence of each transaction in order to register the interaction with our government clients and provide customer support to both government clients and constituents regarding the interaction.

Cashrail Inc. may use your personal information to:

Fulfill your requests for certain products and services
Provide, maintain, protect, and improve our services
Respond to your inquiries about our services
Analyze site usage and improve the services provided through our applications
Deliver to you any alerts and communications relevant to your use of the services
Offer you other products, programs, or services that we believe may be of interest to you
Perform market research to troubleshoot problems and improve the product
Detect and protect against errors, fraud, or other criminal activity
Enforce our Terms of Use and as otherwise set forth in this Privacy Policy
In connection with a merger or sale of substantially all of our assets, or corporate reorganization

By accessing and using Cashrail Inc.’s Services, you agree that Cashrail Inc. may use and maintain your personal information as outlined in this document. You give Cashrail Inc. permission to combine information you enter or upload for the Services with that of other users of the Services and/or other Cashrail Inc. services.

INFORMATION COLLECTION TYPES

The type of personal information collected by Cashrail Inc. depends on the type of service the constituent is pursuing. The following is a comprehensive list of categories of personal information that Cashrail Inc. may collect:

Name
Address
Phone Number
E-Mail Address
Credit Card Number, Expiration Date, and Card Verification Value (CVV)
Bank Routing and Account Numbers
Property Parcel Number
Personal Property Type, Valuation, Tax Information, and Characteristics
Driver’s License Number
Social Security Number
Employment Information
Insurance Policy Information
Constituent Endpoint Device Information, Internet Browser Type and Version, and Mobile Device Type and Version

INFORMATION COLLECTION METHODS AND SOURCES

Cashrail Inc. receives personal information through the following methods:

Information that you directly and voluntarily submit as part of an interaction with Cashrail Inc.
Account, financial, or transactional information from third parties with which you have a relationship and direct Cashrail Inc. to retrieve on your behalf
Information from government clients where Cashrail Inc. is acting as a third-party service provider
Information collected by cookies and other tracking technologies when you use our Sites
Information collected from third parties which are integral to our Services, including fraud monitoring providers, commercial databases, and identity and risk management providers.

When a constituent interacts with Cashrail Inc., the information provided during that transaction may be linked to information obtained from our government clients to create a singular record of information on an individual.

All data is stored, processed by, and transmitted to and from assets located within each government client’s country of origin, e.g. if the government client is located in the United States, the data is stored in the United States.

Cashrail Inc. makes every effort, working in conjunction with our government clients, to ensure the accuracy and completeness of all personal information that it stores, processes, and transmits.

Cashrail INC. HUMAN RESOURCES INFORMATION COLLECTION TYPES, METHODS, AND SOURCES

Cashrail Inc. collects the following data for human resources purposes from its employees:

Name
Address
Date of Birth
Phone Number
E-Mail Address
Bank Routing and Account Numbers
Social Security Number
Citizenship Status
Copies of Documents Required to Establish Citizenship and Employment Authorization (I9 Document)
Information Required to Establish Tax Withholding (W4 Document)

Prospective employees who apply to work at Cashrail Inc. are asked to submit the following information for hiring consideration:

Name
Address
Phone Number
E-Mail Address
A Resume Listing Employment and Education Information

All of this information is submitted directly and voluntarily by current and prospective employees, respectively, as a condition of hiring and/or employment. All data is stored, processed, and transmitted in the United States.

INFORMATION DISCLOSURE

Cashrail Inc. will only disclose data within the scope of this policy to external entities under the following circumstances:

The individual has provided consent to Cashrail Inc. for the disclosure.
The disclosure is required for processing and/or to render Services to government clients, as outlined below.
There is a good-faith belief that the disclosure is reasonably necessary to
- (a) satisfy any applicable law, regulation, legal process or enforceable governmental request;
- (b) detect, prevent, or otherwise address fraud, security or technical issues; or
- (c) protect against harm to the rights, property or safety of Cashrail Inc., its clients, or the public, as required or permitted by law, or
The disclosure is required for Cashrail Inc. human resources, payroll, and employment purposes.

Cashrail Inc. may disclose the following personal information to the government client(s) through which your specific interaction(s) are facilitated:

Name
Address
Phone Number
E-Mail Address
Property Parcel Number
Personal Property Type, Valuation, Tax Information, and Characteristics
Driver’s License Number
Social Security Number
Employment Information
Insurance Policy Information
Citizenship Status
Transaction History
Individual Transaction Details
Account Status, Including Success and Failure of Transactions

Cashrail Inc. may disclose the following personal information to any third-party service providers with whom we partner in order to deliver Cashrail Inc.’s Services:

Name
Address
Phone Number
E-Mail Address
Credit Card Number, Expiration Date, and Card Verification Value (CVV)
Bank Routing and Account Numbers
Transaction History
Individual Transaction Details
Account Status, Including Success and Failure of Transactions

The following information collected from current and prospective employees for the purposes of Cashrail Inc.’s human resources may be disclosed to third-party service providers with whom we partner to deliver human resources services:

Name
Address
Date of Birth
Phone Number
E-Mail Address
Bank Routing and Account Numbers
Social Security Number
Citizenship Status
Copies of Documents Required to Establish Citizenship and Employment Authorization (I9 Document)
Information Required to Establish Tax Withholding (W4 Document)
A Resume Listing Employment and Education Information

Cashrail Inc. will not, without your permission, publish or share your personal information to third parties for their marketing purposes. Cashrail Inc. does not sell personal information to third parties or government clients.

CONTACT INFORMATION

Cashrail Inc.’s headquarters is located in the United States in Union, Missouri. Cashrail Inc. has a designated Privacy Officer that handles all inquiries regarding this document and our privacy practices. Requests which fall under the CCPA must also submit inquiries through the Privacy Officer. All requests for further information, questions, complaints, or amendment requests can be addressed to:

Cashrail Inc.
c/o Privacy Officer
300 West Main Street
Union, MO
63084

E-Mail Address – info@cashrail.com

Phone Number – 636-583-8858

All communications will be evaluated on a case-by-case basis, and will be processed in accordance with all Federal, State and Local laws and regulatory requirements. Responses to constituents will be in a readable, structured, portable, and commonly-used format.

INFORMATION SECURITY CONTROLS

DATA LOSS PREVENTION

Cashrail Inc. employs a variety of physical and logical security measures and controls, including data encryption, to protect against the loss of confidentiality, availability, or integrity of personal data. Policies and procedures are in place to direct how personal data is to be protected within the organization, the processes by which data protection mechanisms are employed, and to outline disciplinary measures for violations.

Access to personal data is managed according to the principle of least privilege and is restricted to only those employees and contracted third parties with a need to know. Internal and external compliance and regulatory reviews of Cashrail Inc.’s data collection, storage and processing practices, and security measures are performed on a regular basis.

DATA RETENTION

Cashrail Inc. retains personal information from an interaction and transactional standpoint for customer service and accounting purposes for a minimum of six years and a maximum of ten years. The minimum amount of time for which Cashrail Inc. maintains transactional information is dictated by state laws detailing the minimum amount of time financial information must be maintained. Applicable data removal requests, as outlined in this document, will be processed after the minimum amount of time for data retention has passed.

PRIVACY POLICY ADMINISTRATION

COMPLIANCE

Cashrail Inc. has a duty to protect the privacy of its government clients and constituents, and undergoes regular reviews to ensure adherence to documented internal policies and procedures, as well as compliance with all applicable laws, regulations, and requirements, as dictated by Federal, State, International, Provincial, Local, and regulatory authorities.

The official version of this policy will be maintained on Cashrail Inc.’s website, https://cashrail/privacy/, and will be provided to anyone upon request.

PRIVACY POLICY MAINTENANCE

The Privacy Policy is maintained by Cashrail Inc.’s Privacy Officer, which is overseen by the Chief Technology Officer. Changes to the Privacy Policy are developed and approved through Cashrail Inc.’s internal governance documentation review process. The document is reviewed every twelve months.

This document may be updated as needed; however, previous versions of this policy are on-file at Cashrail Inc.’s Corporate Headquarters and are available upon request. A notice of any changes will be prominently posted on the front page of Cashrail Inc.’s website, https://cashrailcom/.

The date the Privacy Policy was last modified is at the bottom of this document. You are responsible for ensuring you periodically visit our Sites, Services, and Privacy Policy to check for any changes. By continuing to use Cashrail Inc.’s Services, you agree to the changes in this Privacy Policy.